Best Email Hosting Services for Businesses

How often do you think about your email address? Not so often, right? Well, it could be time to change that.

For your customers, your email address is the first thing they see when they go to contact you. And you know what they say about first impressions…

And there’s not only aesthetics and branding to be concerned about, either. Email servers can also be vulnerable to spam and cyber attacks, less-than-ideal reliability, and uptime that leaves a lot to be desired.

Luckily, there’s a way forward. Gone are the days when in-house email servers ruled the roost. Today, web hosting and email hosting services are here to switch things up. Not only does an email hosting provider make your email look more professional to prospective customers/clients, it also hugely increases your security and flexibility—and, of course, your scalability.

So all business owners, big or small, should look to invest in email hosting services in 2025. But where to begin?

If you feel swamped by the overwhelming choice of email hosting providers on the market right now, hang in there. I’m here to clear a few things up and give you the benefit of my personal experience. Here’s my list of the best email hosting services for businesses.

#1: Hostinger Email Hosting: Best Overall (£0.59/Month)

Hostinger once again tops the list when it comes to all things web hosting—including the best email hosting services. And it doesn’t take an expert to see why: Hostinger email hosting is just about everything you could want from an email hosting provider—fast, secure, and super easy to integrate. It’s my top choice, especially for the small businesses and startups out there! Here’s a breakdown of why:

Features

Hostinger email hosting is a solid choice across the board, partly because of their top-tier features. Of course, it depends on the pricing band you choose—we’ll get to that later—but in general you can expect:

• Custom email domain support and 24/7 multilingual customer support
• Anti-spam and antivirus protection
• Webmail access and mobile apps compatibility
• Easy integration with web hosting
• An impressive 99.9% uptime guarantee

Pricing

When it comes to pricing, Hostinger keeps things nice and simple with two clear pricing tiers for email hosting. Let’s take a look:

• Business Starter (£0.59/mailbox/mo): Hostinger’s super-affordable Business Starter email hosting plan starts things off well, offering 10 GB email storage, email aliases, antivirus and anti-spam, and a cloud-based infrastructure. Overall, a comprehensive ‘lite’ email hosting service.
• Business Premium (£2.99/mailbox/mo): The Business Premium plan ups the ante with 50 GB email storage and throws in a free domain for good measure. Great for more established small businesses!

Pros & Cons

Pros

• Very affordable pricing
• Reliable performance and uptime
• Easy setup for beginners

Cons

• Lacks advanced collaboration tools
• Limited storage on entry-level plans

VISIT HOSTINGER.CO.UK

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#2: SiteGround Email Hosting

In any kind of web hosting discussion, SiteGround is never far from the top of the list. And why wouldn’t it be? It’s been a leading web hosting provider for a long time and offers incredibly comprehensive services.

One of those services is email hosting. But SiteGround does things a little differently: it doesn’t offer only email hosting, but instead offers email hosting alongside its web hosting services. But we’ll get into that more in the ‘pricing’ section below.

Features

SiteGround email hosting offers pretty much everything you could want from a world-class provider. Its features include:

• Custom email domains
• Unlimited email accounts (details below)
• Exclusive Webmail access
• Spam protection
• Strong uptime guarantees
• IMAP and POP3 support for desktop and mobile apps

Pricing

Here’s where SiteGround differs a little. Instead of offering email hosting per se, they offer a free email service included with every web hosting service. That means unlimited—that’s right, unlimited—email accounts with every domain. Their web hosting pricing tiers are as follows:

• StartUp (£1.99/mo): This includes unmetered traffic and 10 GB web space for one website, but also unlimited email addresses at your free domain.
• GrowBig (£3.99/mo): Get more website, greater capacity, and further hosting features—all with the trusty unlimited email addresses.

• GoGeek (£5.99/mo): Bigger and better web hosting features for businesses, plus email hosting included.

Pros & Cons

Pros

• Free email hosting included with web hosting
• Custom domain support
• Spam and security protection
• Solid customer support

Cons

• No standalone email hosting
• Storage is linked to hosting plan
• Lacks advanced collaboration features

VISIT SITEGROUND.CO.UK

#3: Proton Mail

If security’s your thing, you’re going to love Proton Mail. The company was founded in Switzerland by a team of scientists—yes, scientists—who wanted to build a more secure email service. Since then, it’s become a leading provider of secure email hosting, serving literally millions of users worldwide.

While security is their selling point, Proton Mail doesn’t lack in other areas, too. In my testing, I found their email hosting services to be reliable and generous. Take a look below!

Features

Every Proton Email plan comes packed with security features found in few other places. They include:

• End-to-end encryption
• Secure data centres located in Switzerland (adding extra legal privacy protections)
• Open-source cryptography
• Additional services like access to Proton VPN, Calendar, Drive, and Pass

Pricing

Proton Mail offers four pricing plans, perfectly reflecting different user needs. Here they are:

• Proton Free (£0.00/mo): That’s right, Proton’s cheapest tier is cheaper than cheap; it’s free. However, it only provides 1 GB of storage for one user with one email address.
• Mail Plus (£3.29/mo): Still only for one user, but this time with 15 GB storage, 10 extra email addresses, support for one custom email domain, 10 aliases, and more.

• Proton Unlimited (£8.19/mo): A massive 500 GB storage, support for three custom email domains, a private VPN, encrypted storage, and further protections.

• Proton Duo (£12.29/mo): Access to a huge range of other Proton tools, extra storage, two users, plus a handy writing assistant.

Pros & Cons

Pros

• Strong focus on privacy and security
• User-friendly interface
• Regularly audited for security

Cons

• Limited storage on free plans
• Fairly large jump in price between the free plan and the paid plans
• Some advanced features require paid plans

VISIT PROTON MAIL

#4: Fastmail

Fastmail has a long-standing reputation in the email hosting world. Based out of Australia, they’ve been providing reliable and user-centric email hosting services since way back in 1999. In that time, they’ve perfected the art of hosting.

I tested Fastmail out to see what they were doing differently and exactly what’s on offer with their service. Here are my results:

Features

One of the things that sets Fastmail apart is its focus on productivity and integration. Among other things, their integrations (which are included across all plans!) truly shine. Here’s what’s on offer with Fastmail email hosting:

• Custom domains
• Advanced spam protection
• Calendar and contacts integration
• Mobile app support

Pricing

Fastmail splits its pricing into three tiers—remember, though, that all of them come with support, integrations, and premium features like Scheduled Send.

• Individual (£4.50 per user /mo): Get 60GB storage, multiple email addresses, Masked Email tools, calendars, and more with the basic ‘Individual’ plan for one user.
• Duo (£7.20 per user /mo): All of the above with double the storage space plus the ability to manage other users’ storage, privacy, and security.

• Family (£9.90 per user /mo): The Family plan is for up to six people and comes packed with extra features like multiple-account control and a private inbox for each user!

Pros & Cons

Pros

• Fast and reliable performance
• Intuitive user interface
• Strong emphasis on user privacy

Cons

• No free tier available
• Limited storage on basic plans

VISIT FASTMAIL.COM

#5: Microsoft 365 (Outlook)

How could we talk about email hosting without mentioning Microsoft 365 (Outlook)? Obviously, they need no introduction.

However, many aren’t aware that they offer comprehensive email hosting options for individuals and businesses alike. Although you may pay a little more for these services than others on the list, the company obviously comes with top-notch credibility.

Let’s see what’s on offer!

Features

The Microsoft 365 suite is one of the most comprehensive and feature-rich platforms for just about anything, anywhere. And when it comes to email hosting, they don’t disappoint. They offer:

• Full and seamless integration with Office apps (like Word, Excel, PowerPoint, etc.)
• OneDrive storage
• Advanced security
• Extensive collaboration tools

Pricing

The Microsoft 365 email hosting for businesses platform is called Exchange Online. It’s split into three simple tiers, as follows:

• Exchange Online (Plan 1) (£3.10 per user /mo, paid yearly): With this plan, users can expect all the usual automated tools they’re used to (including an automatic In-Place Archive, focussed inboxes, etc) and 50GB mailbox capacity. Not a huge amount, but not bad either.
• Exchange Online (Plan 2) (£6.20 per user /mo, paid yearly): Get everything in plan one plus extra storage capacity (100GB), built-in DLP, and Cloud Voicemail services, too.

• Microsoft 365 Business Standard (£9.60 per user /mo, paid yearly): Expect all the basics from previous plans, plus enjoy collaborative ‘Microsoft Loop’ workspaces, video editing and design, and even webinars.

Pros & Cons

Pros

• Comprehensive suite of tools
• Generous storage options
• Regular updates and new features

Cons

• Subscription-based model may not suit all users
• Some features require internet connectivity

VISIT MICROSOFT.COM

#6: Google Workspace (Gmail)

Time for another big name. Again, Google Workspace, just like Microsoft 365, is a huge suite of applications. Part of their service includes a professional email hosting service which is widely relied upon by businesses. It’s clear why:

Google’s email hosting service is super speedy and, just like our previous entry, highly collaborative in nature. I also found it very scalable, which is ideal for growing businesses! Let’s see what’s on offer.

Features

Google email hosting doesn’t skimp on features, with storage, security, and integration coming top of the list. Here are a few things you can expect for their service:

• Custom email domains
• Extensive Google Drive storage
• Handy collaboration tools like Docs, Sheets, and Meet
• Steadfast security features such as two-factor authentication

Pricing

Google email hosting for businesses comes as part of their wider Google Workspace suite, so you’ll have to pay a little more. But of course, that also opens up tonnes of other cool tools and features, too. Here are the current Workspace pricing tiers:

• Business Starter (£5.90 per user /mo): Tier one comes with a custom domain, standard support, and some handy Gemini AI tools, as well. You’ll get 30GB of storage.
• Business Standard (£11.80 per user /mo): Here, you’ll get a massive 2TB of storage, an AI assistant, eSignature with Docs and PDFs, and wide collaboration tool suites.

• Business Plus (£18.40 per user /mo): At this tier, Google ups the pooled storage capacity to an incredible 5TB per user and enhances its security features with Vault and endpoint management.

• Enterprise (£?): Google also offers a mysterious fourth category, which provides further security and support, although the same 5TB of storage as before (not that you’ll need more!) However, you have to contact sales for pricing on this one.

Pros & Cons

Pros

• Seamless integration with Google services
• High reliability and uptime
• Scalable plans for businesses of all sizes

Cons

• Some privacy concerns due to data mining
• Requires a Google-centric workflow

VISIT WORKPLACE.GOOGLE.COM

#7: Zoho Mail

If you’re involved in sales or management, you’ve almost certainly heard of Zoho. But probably not in the context of email hosting. Zoho is better known as a CRM software—but it also offers cutting-edge email hosting to rival any other platform on this list.

The Zoho Mail platform offers a robust email hosting solution tailored for businesses seeking affordability and functionality, and in my experience, it works wonders.

Features

I spent a fair amount of time playing around with Zoho Mail. From my testing, I’d say it competes with larger workspace suites like Microsoft 365 and Google Workspace any day of the week. Here’s what’s on offer:

• Ad-free email hosting
• Custom domain support
• Full Zoho mobile app integration
• Advanced safety and security
• Email backup and eDiscovery

Pricing

One of Zoho Mail’s standout aspects which small businesses will love is its more-than-reasonable pricing. Its three pricing tiers offer exceptional value for money at super tempting price points. Check it out:

• Mail Lite (£0.80 per user /mo): That’s a little more than, say, Proton Mail’s totally free plan, but it comes with a whole lot more features, including multiple domains, aliases, email routing, folder sharing, developer space, big attachment capacity, and extensive calendar integration. For such a small price, this is a real gem!
• Mail Premium (£3.20 per user /mo): Get 50GB storage per user, plus S-MIME, white labeling, and email backup.

• Workplace (£2.40 per user /mo): Workplace comes packed with integrations with other Zoho apps like word processors, spreadsheets, file managers, presentation software, and much more besides.

Pros & Cons

Pros

• Extremely affordable
• Ad-free
• Plenty of top-tier features
• Strong security
• Integration with Zoho suite

Cons

• Limited storage on basic plans
• Learning curve to get to grips with Zoho interface
• Customer support variability

VISIT ZOHO.COM

#8: Tuta (formerly Tutanota)

If you liked what Proton Mail had to offer, you’re going to love Tuta. Like Proton, Tuta prides itself on its security features. But while encryption capabilities are certainly their main selling point, don’t be fooled: Tuta email hosting doesn’t lack in other areas, either.

In my experience, Tuta is a great choice for individuals and businesses seeking a secure and privacy-focused email solution. Here’s why:

Features

There are plenty of great features making Tuta a frontrunner when it comes to the best email hosting provider in 2025. Here are just a few:

• End-to-end encryption for emails and calendar
• Open-source security framework
• Custom domains for businesses
• No advertisements, fully private email service
• GDPR-compliant and hosted in Germany

Pricing

Like others on this list, Tuta starts off strong with a free email hosting plan. However, also like others, that plan lacks a few key features that make other, slightly more expensive bottom-tier plans better. Anyhow, here’s what their pricing looks like at a glance:

• Free (€0.00): Get a taste for Tuta with a totally free plan designed to showcase its encryption capabilities. Enjoy 1GB storage, one calendar, and three labels.
• Revolutionary (€3.00/mo): This plan includes 20GB storage, unlimited calendar (and labels), 15 extra email addresses, and three custom domains. For the price, that’s pretty generous.

• Legend (€8.00/mo): The final option is the Legend plan, which basically just offers more of everything: bigger storage (500GB), more addresses (30), and more custom domains (10). Perfect for small and medium businesses.

Pros & Cons

Pros

• High-level security and privacy
• Open-source transparency
• Affordable paid plans

Cons

• Limited storage on free and lower-tier plans
• No integration with third-party email clients

VISIT TUTA.COM

#9: Namecheap Private Email

We’ve spoken about Namecheap before. They offer world-class web hosting services (including WordPress hosting) and compete at the top level—now, they offer equally tantalising email hosting, too.

Despite primarily being known as a domain registrar, Namecheap has made a name for itself offering affordable email hosting solutions with a balance between cost and functionality. Here’s what I’m talking about:

Features

Namecheap offers everything you’d expect from an email hosting provider on a top-10 list of the best email hosting services. Their basic features include the following, and most users won’t be disappointed:

• Custom domain support
• Built-in anti-spam and antivirus protection
• Internet Message Access Protocol (IMAP), POP3, and Webmail access
• Easy integration with mobile devices

Pricing

Before we dig into Namecheap’s three main pricing tiers for Private Email, it’s worth noting that they also offer a nifty ‘custom plan’ option. Say you need extra domains or more email accounts, just contact their team and they’ll create a personalised plan that reflects your needs. Cool, right? Here are there main plans:

• Starter (£0.76/mo): The Starter plan includes one mailbox and 5GB storage, but you can easily adjust how many mailboxes you want on their pricing page. The price rises a little with each mailbox.
• Pro (£1.93/mo): Get three mailboxes, 30GB for emails, plus an intuitive and useful mobile sync support system.

• Ultimate (£3.08/mo): Essentially, this offers more storage capacity and five mailboxes, as well as extra workspace tools and premium (fast-tracked) email delivery. Great if you’re in a hurry!

Pros & Cons

Pros

• Very budget-friendly and cost-effective for small businesses
• Easy integration with domain registration
• Secure email infrastructure

Cons

• No collaboration tools
• Limited storage on lower-tier plans

VISIT NAMECHEAP.COM

#10: Rackspace Email Hosting

Rackspace Technology is a little less well-known here in the UK, but I thought it deserved an honourable mention here at the end. After all, they’re a leading cloud solutions provider—and now offer professional-grade email hosting service for businesses that need reliability and security.

They’re a little different in a few ways: one is that they offer an impressive 100% uptime guarantee. Another, the Plus version integrates seamlessly with Microsoft 365 apps (so you don’t need to worry about a learning curve for a whole new suite!)

Features

Rackspace offers a solid feature range right out the gate, including:

• 100% uptime guarantee
• 24/7 customer support
• Advanced spam and virus protection
• IMAP and mobile sync support

Pricing

Rackspace keeps things tidy with a three-tier pricing structure, which you can explore below:

• Rackspace Email ($2.99 per user /mo): Still enjoy 100% uptime, free migrations, Outlook integration, virus protection, and more, but miss out on other premium features.
• Rackspace Email Plus ($3.99 per user /mo): For just a dollar more you can get all the standard features plus syncing across mobile and desktop, shared calendars, more MS app compatibility, and of course more storage.

• Archiving ($6.99 per user /mo): Rackspace’s top tier is basically Rackspace Email Plus with unlimited archive storage. If that’s important for you, this is a solid option!

Pros & Cons

Pros

• Reliable business-grade email hosting
• Great customer support
• Competitive pricing

Cons

• No free plan available
• Basic plan lacks advanced collaboration tools

VISIT RACKSPACE.COM

What Is Email Hosting?

When you use a free email service like Gmail or Outlook, you’re using the provider’s domain. For instance: 123@gmail.com. Using a paid email hosting service—or sometimes a free hosting service, as our list has shown—lets you use a custom email address that better reflects your brand image. For example: 123@mybusiness.com. 

But that’s not all. Many email hosting provider competitors also back up your email server with extra security and encryption features and let you increase the amount of control you have over fundamental aspects like storage, too.

Users will generally pay a small fee per user per month to use these services, but the benefits are clear. For businesses, email hosting means a more professional brand image, greater security, and more control over email infrastructure.

The Types of Email Hosting Available

Choosing from the best email hosting services can be daunting. But once you get to grips with how email hosting works and the types of model available, making this decision gets a lot easier.

To make it easy, here’s a quick explanation. There are essentially two main types of email hosting. They are:

• Shared Hosting: Users save a little money and share a server with others. These are generally easier to set up but can slow performance (as the system is dealing with more use).
• Dedicated Hosting: As the name suggests, dedicated hosting gives you a private server all to yourself. Although this generally costs more than shared hosting, it’s not without its advantages: better performance, better security, to name two.

Final Thoughts

Choosing the right email hosting provider can take time. After all, there are many things to consider: you want to make sure your business is getting everything it needs and not have to switch provider later down the line.

In general, it’s a good idea to start by writing down all the features that matter most to you. Do you need a certain number of email addresses? Multiple domains? What kind of storage capacity do you need? Is integration with other workspace suites important to you?

Once you have these key points nailed down, filter through providers. You might now want to start thinking about budget and comparing plans from your favourite providers

My Recommendations

It’s up to you to choose an email service that suits your needs, but if you asked me for some final recommendations, I’d say this:

For all-round fantastic performance with simple setup for beginners and a clear, affordable pricing structure that every business will love, go with Hostinger or SiteGround. Other providers specialise in different areas, but these two offer great service across the board!

Did one of our top 10 providers catch your eye? Many of them offer free trials, so don’t be afraid to try them out and see what works best for you!

Oh, and don’t forget to head over to our blog for more expert insights and handy top 10 hosting lists just like this one! We can’t wait to see you there. Happy hosting!